Bylaws

These are the official Bylaws of the Open Computing Facility, as last amended at the Board meeting of November 17, 2021.

1. [Repealed]

2. The OCF Board of Directors shall meet at least once every two weeks while the OCF is formally in session.

3. Any Director appointed to the Board by the Decision Making Process missing two consecutive regularly scheduled meetings will be removed from the Board, regardless of whether the meetings achieve quorum.

4. OCF Board meetings must be announced to all Directors at least twenty-four hours in advance.

5. Resolutions by the Board of Directors can be put to a vote electronically. When putting a resolution to the Board in this manner, all Board members must be included in the request for votes. To pass an issue this way, either at least half of all the Board members agree, or, quorum is achieved and a majority of voting Board members agree after allowing a period of forty-eight hours for Board members to vote. If the motion fails to achieve quorum with a majority of voting Board members agreeing after forty-eight hours of being called to such a vote, the motion fails. The results of the vote will be posted in roll call form.

6. Attendance lists and minutes for all OCF meetings shall be maintained for the decisions of that meeting to be valid.

7. BoD appointments and removals will take effect at 12:00 midnight after the conclusion of the meeting at which the appointment or removal took place.

8. [Repealed]

9. The Cabinet

   1. The Cabinet of the Open Computing Facility shall consist of the General Manager, Site Manager, committee heads, and Deputy Site Managers.

   2. The General Manager shall be chair of the cabinet.

10. [Repealed]

11. [Repealed]

12. Deputy Site Managers

    1. Deputy Site Managers shall be appointed and removed by the Site Manager, subject to the OCF Decision Making Process.

    2. Deputy Site Managers shall assist the Site Manager with their duties.

    3. The term of office of a Deputy Site Manager shall expire at the beginning of a new term of a Site Manager.

    4. [Repealed]

13. Officers

    1. All Cabinet members shall be Officers of the Open Computing Facility.

14. Any non-Director member who attends a Board meeting can request to be appointed as a Director at that meeting. In that case, they shall be automatically appointed unless at the same meeting a Director moves for a vote on their appointment, in which case the candidate will be appointed unless more than three-fifths of Directors present vote against their appointment.

15. The Board of Directors may select and recall a Faculty Sponsor for the OCF.

16. During the final meeting of each Fall and Spring semester, each Director will be asked to confirm their ability to serve as a Director during the following Fall semester or Spring semester. Directors who do not confirm or are not present will be removed from the Board.

17. Any director who is banned from the OCF or has their account disabled due to misuse will be removed from the board and is not eligible for membership on the Board of Directors.

18. Committees

    1. The Board of Directors includes the following permanent committees in no particular order:

       1. The Internal Committee promotes the interests of staff within the OCF and empowers staff to make meaningful contributions to the OCF, including training and onboarding. The Internal Committee is responsible for communicating with staff members.

       2. The External Committee promotes OCF services and events to the broader campus community as appropriate, and manages relationships with companies, OCF alumni, and other individuals or groups that are external to UC Berkeley, and manages OCF public relations and image.

       3. The Finance Committee oversees the finances of the OCF and ensures that the OCF is adequately funded. The Finance Committee should also routinely explore funding opportunities.

       4. The DeCal Committee runs the Linux System Administration DeCal.

    2. Additional committees may be established on an ad-hoc basis by the OCF Decision Making Process.

    3. Committee heads are selected by election at the final Board of Directors meeting in the Fall and Spring semester, with the following exceptions:

       1. Election dates for heads to the DeCal Committee and ad-hoc committees may be set by the OCF Decision Making Process. Election dates may not be set for fewer than 14 days in the future. Elections must be announced to all Board members at least 14 days in advance.

    4. The terms of permanent committee heads begin on the first day following the end of the semester in which they were elected. The terms of ad-hoc committees heads will be specified according to the OCF Decision Making Process.

    5. Each committee is required to maintain and follow a runbook which enlists specific responsibilities of that committee as well as all tasks needed to run said committee.

19. Board Budget

    1. The Board of Directors may approve a semesterly budget that authorizes committees to spend funds according to the committee’s purpose as defined by bylaw.

    2. A committee may spend funds only upon approval by a committee head and a Director who is not a head of said committee.

    3. A committee head’s approval is void if there is a Director who makes their dissent known in a forum available to all directors within forty eight (48) hours of the approval, and that Director has not given their approval.

    4. Transactions of at least $100 require approval from the Board of Directors.

    5. The Finance Committee may upon approval by the Board of Directors add additional restrictions to the use of committee budgets.

Bylaws 1–4 amended at the general meeting of March 21, 2008. Bylaws 5–6 from the revision of the bylaws last amended February 7, 1995. Bylaw 8 added at the Board meeting of April 30, 2014. Bylaws 9–13 added at the Board meeting of October 10, 2016. Bylaw 14 added at the Board meeting of October 17, 2016. Bylaw 7 amended at the Board meeting of October 31, 2016. Bylaws 1 and 8 repealed, bylaw 7 amended, and bylaw 15 added at the general meeting of November 14, 2016. Bylaws 13.2, 11.3, 12.3 amended, and bylaws 10.4 and 10.5 added at the Board meeting of March 6, 2017. Bylaws 13.2 and 13.3 repealed and Bylaw 14 amended at the Board meeting of August 28, 2017. Bylaws 9.1 and 13.1 amended at the Board meeting of February 26, 2018. Bylaws 7 and 14 amended and bylaw 16 added at the Board meeting of November 4, 2019. Bylaw 7 amended and bylaw 17 added at the Board meeting of November 18, 2019. Bylaws 9.1 and 13.1 amended, bylaws 10, 11, and 12.4 repealed, and bylaw 18 added at the Board meeting of December 2, 2019. Bylaw 12.2 amended and bylaws 18.1.7, 18.3.3, and 19 added at the Board meeting of September 9, 2020. Bylaws 18.1.8 and 18.3.2 added at the Board meeting of April 13, 2021. Bylaw 5 and 18 amended at the Board meeting of November 17, 2021.